Call for Proposal/Tender
Procurement Reference Number 11-3.9.2021 - CCIAS ES
Subject: Proposal for Quotes / tenders for the provision of organizational and technical support and simultaneous interpretation services for the MEDST@rts Mid Term Conference
The Chamber of Commerce, Industry and Agriculture of Saida and South Lebanon , Lebanese partner of the MEDSt@rts Project is seeking through this tender process to appoint a suitable Contractor to provide organizational and technical support and simultaneous interpretation services for the hybrid Mid Term conference
Interested tenderers can send their technical and financial offers as per tender specification and PFR to medstarts@ccias.org.lb
Instruction for submitting tenders and TOR/RFP are copied below.
‼️‼️The Deadline for the invitation of tender has been extended to 26 September 2021 at 16:00pm ‼️
Instructions
1. General Information:
Subject of the contract: Provision of Organizational , Technical and Interpreting services as indicated in the RFP (reference for Proposal)
Deadline for submission of the tenders: The tender shall arrive 14 September 2021at 16 :00 pm .
Address and means of submission of the tenders: The tenderers shall submit their tenders using the sample submission form available in Part 2 of this tender dossier. The tender shall be submitted in 1 (one) original. In case of e-mail submission, the tenderer may provide a scanned original.
If delivery by post or courier, the tenders shall be submitted in two separate envelopes:
An envelop including both envelopes will contain the following information at the external part:
Name and address of the contracting authority
Title of the tender
Reference number
Name and address of the tenderer
If delivery by e-mail, the message shall clearly indicate:
Title of the tender
Reference number
Name and address of the tenderer
The tender submission form and any supporting documentation shall be provided as attachment to the e-mail.
2. Technical Information :
The tenderers are required to provide services as per TOR/ RFP. In the technical offer, the tenderers will indicate more details on the deliverables, and required time frame.
3. Financial Information
The maximum available value of the contract is 23000 EUR or its equivalent in national currency.
4. The selection criteria:
The award criterion is best value for money, weighting 80% technical quality and 20% price.
The technical evaluation of the proposals will include:
- the extent to which the requirements and expectations have been satisfactorily addressed; - the quality of the overall proposal;
- the appropriateness of the proposed approach;
- the quality of the technical solution proposed;
- the manner in which it is proposed to manage event;
- the experience of the firm in carrying out related events;
Offer submitted by :
(only for natural persons) himself or herself |
(only for legal persons) the following legal person:
|
ID or passport number:
(‘the person’) |
Full official name: Official legal form: Statutory registration number: Full official address: VAT registration number:
(‘the person’) |
Contact person:
Name |
|
Telephone |
|
e-mail address |
|
Please provide details on the offered services by using the standard tables below .
No. |
Title of item |
Description |
Required timeframe |
Deliverable |
|
|
|
|
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The total price for the offered services/ is
The offered price includes the execution/delivery of the items described in the technical offer, as well as all the related incidental costs, such as transport, logistics, etc., when required.
Please include a detailed breakdown, in accordance with the items in the technical offer. For fee-based service contracts, include the number of expert days and the daily fees, as well as the breakdown of the incidental costs.
Proposal For Reference
Background
As a partner in the MEDST@rts project, the Chamber of Commerce, Industry and Agriculture in Sidon and South Lebanon (CCIAS) is implementing the project activities in Lebanon. MEDSt@rts- Med microfinance support system for start-ups - project is financed by the European Union’s ENI CBC Med Programme and implemented between October 2019 and April 2022 in Italy, Greece, Tunisia, Palestine and Lebanon by a partnership of 7 organizations.
Objective of the PFR
The Chamber of Commerce, Industry and Agriculture in Sidon and South Lebanon (CCIAS requires a contractor to provide technical and organizational support for the organization of Medst@rts Mid Term Conference . This includes the end to end management of the organization of the two day conference online and on-site (set up of online platforms (e.g. Zoom etc), technical support before/during the webinar, support to/and management of speakers and participants, and all other related tasks to ensure the proper organization of the event.
The number of participants for day 1 ( steering committee meeting ) is up to 20 partcipants and for day 2 (public event) is expected to be up to 110 participants divided as follows : online up to 50 participants (especially in the case of live streaming of the event), on-site are expected to be for up to 60 participants .
Public event day is typically 3- 4 hours long, and project steering committee meeting is half day (8- 10 hours). Expected date for the organization of the event October 2021.
Work to be performed:
The selected supplier will be required to perform the following activities to ensure the good organization of the Mid Term Conference:
Details of expected activities are as below:
< Preparation for hybrid public event )half – Day 4 hrs. long>
On the day for hybrid forum
Deliverables
The expected deliverables for online event are:
2) Provide panelists advice for their presentation and screen check (voice, light, etc.)
2) Connection test with each site (at least one week before)
The expected deliverables for on-site event are:
The provider shall be operating in the field of conference services/communication with proven expertise in organizing online public events/meetings using online meeting solutions (e.g. Zoom, etc.) and /or other similar platforms, as well as on-site events.
Experience
LABORATORIES Agro-Food Development Center & Laboratories at Saida Chamber About AFDL The Agro-Food Development Center & Labs (AFDL) was established in 2007 with the support of United State Agency for International Development (USAID). The Center and laborato...
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